APP Purchase Order Quality Requirements

WORK INSTRUCTIONS

SCOPE:
The requirements listed below may be included with the Purchase Order, as needed, to facilitate flow down requirements to the supplier. Aluminum Precision Products, Inc. shall be referred to as “APP” throughout this page. “Customer” shall refer the Prime/Subscriber company that own and maintain the specifications applicable to the product or process supplied by the Supplier.

100: RIGHT OF ACCESS
Aluminum Precision Products (APP), its customers, and regulatory agencies retain the right of entry (also called right of access) to the applicable areas of all vendor facilities at any level of the supply chain involved in the order, and to all applicable records. This allows APP, its customers, and regulatory agencies to determine and verify the quality of work, records, and material at any point of the manufacturing process.
APP

105: CUSTOMER-APPROVED SOURCES & REQUIREMENTS FLOW DOWN

Seller must use Customer approved sources/distributors/processors.

Seller is responsible for compliance with all provisions of the purchase order and for furnishing materials and/or processes which meet all the requirements of this purchase order. If any materials and/or processes are procured from sub-tier suppliers, all requirements must be flowed down to the supply chain.

110: SUPPLIER RECORDS

Quality records shall be retained for a minimum of ten (10) years after completion of the contract, or as directed by APP or customer’s quality requirements or purchase order. Records shall be identified and stored in a manner that allows them to be easily retrieved and adequately protected. Seller shall also be responsible for providing a Certificate of Conformance, chemical/material test data, etc. with the product as evidence of conformance, if applicable.

In the case of Flight Safety Parts, the retention requirement is indefinitely.

115: NONCONFORMANCE REPORTING

Seller shall report all non-conformances in either the part or product configuration or any deviation from any special process, including items previously delivered, in a prompt manner to APP Quality Assurance. Any rework or repair must be authorized by APP and submitted in writing to APP purchasing personnel for authorization prior to the rework or repair.

120: CERTIFICATION REQUIREMENTS

1) Chemical and Physical Test Reports – Each shipment is accompanied by one legible and reproducible copy of all chemical and physical test reports. The report contains the signature and title of the authorized representative of the agency performing the test and must conform to specification requirements. The report must show the purchase order number, job number, stock code / heat number, approval umber, and serial numbers, if applicable.
2) Process and Material Certification – Each shipment is accompanied by one legible and reproducible copy of a Certificate of Compliance for each process or material used. Such processes as heat treating, , penetrant inspection, ultrasonic inspection, surface preparation and treatment and chemical processing are included. The certificate identifies the process or material, the purchase order number, the specification and revision to which they conform and the name of the agency that performed them (if other than the seller). Certifications must also reference to job number, stock code / heat number, approval umber, and serial numbers, if applicable. In addition, the signature and title of the authorized representative approving the information is included.
3) Traceability – Items under this purchase order must be traceable to heat lot/lot numbers of the original manufacturer, if applicable. Copies of all traceability and inspection records are submitted with raw materials, parts, or assemblies to which they apply. Raw materials used are identified by lot number as well as material type, specification and heat number and must be traceable to records of acceptance (e.g., packing slip, bill of lading, etc.). Parts fabricated are identified with the lot or raw material used.

121: ISO 1002 / ANSI NCSL Z540-3 AND KEY CHARACTERISTIC FLOWDOWN
The Supplier’s Quality system shall satisfy the applicable requirements of ISO 10012 / ANSI NCSL Z540-3, and Key Characteristic flow down. Other requirements may be required by APP and must be shown on purchase orders.

122: PACKAGING AND PRESERVATION REQUIREMENTS
Supplier is responsible for adequately preserving, packaging and identifying all lots of parts. All goods must be packaged in the manner specified by Purchaser and shipped in the manner and by the route and carrier designated by Purchaser. If Purchaser does not specify the manner in which the goods must be packaged, Seller shall package the goods so as to avoid any damage in transit. If Purchaser does not specify the manner of shipment, route, or carrier, Seller shall ship the goods at the lowest possible transportation rates, consistent with Seller’s obligation to meet the delivery schedule set forth in this Order.

All goods shall be packed, rated and braced to prevent damage or deterioration in accordance with Uniform Freight Classification Rules and Regulations and Carrier Tariffs. No charges will be paid by Buyer of preparation, packing, crating or cartage unless separately stated in the order. All shipments to be forwarded on one day via one route shall be consolidated and shipped to protect lowest transportation charge. Each container shall be consecutively numbered and marked with order number and warehouse location. Container and order numbers shall be indicated on Bill of Lading. Two copies of packing sheets, showing order number shall be attached to No. 1 container of each shipment. Goods sold F.O.B. place of shipment, shall be forwarded collect, unless otherwise specified on face of order. Seller shall make no declaration concerning value of goods shipped, except at lowest rating. Bill of Lading description of goods shall be described in Uniform Freight Classification of Carrier Tariffs and not by trade or technical name. Shipping costs for goods on back order shall be paid only at the rate which would have been applicable had the complete order been shipped at one time. All excess costs shall be borne by Seller

123: MACHINING AND ASSEMBLY SUPPLIERS
Suppliers performing machining or assembly must provide a 1st Article Report in addition to any final inspection reports determined to be required by APP along with the any Certificate of Conformance, Certificate of Analysis etc requested by APP.

125: QUALIFIED OUTSIDE/SPECIAL PROCESSORS

Supplier shall only use qualified suppliers/personnel to perform special processes. These special processors may be identified by APP or the customer and listed on the applicable Customer Approved Supplier List (ASL) prior to use.

130: QUALIFIED MATERIALS 1

Supplier shall use/provide defined raw materials as specified by the purchase order. These materials are to be purchased from qualified suppliers that are identified as “PREFERRED DOMESTIC SUPPLIERS” in conjunction with DFARS 252.225-7009, as well as any EMAP Database requirements applicable to all programs except F-16, F-2, or T-50, and the requirements for counterfeit parts as required per Lockheed QX 1.4.a through d. Additionally, parts are to be ITAR controlled. All deviations MUST be approved in writing by APP purchasing personnel.

135: QUALIFIED MATERIALS 2

Supplier shall use/provide defined raw materials as specified by the purchase order. These materials are to be purchased from qualified suppliers that are identified as “PREFERRED DOMESTIC SUPPLIERS” in conjunction with DFARS 252.225-7009. Additionally, parts are to be ITAR controlled. All deviations MUST be approved in writing by APP purchasing personnel.

140: CHANGE NOTIFICATION

Supplier shall report to APP purchasing personnel ANY changes/substitutions in the supplier’s process or product definition that could/would affect the quality, conformance and/or performance of the deliverable services, process and/or product. Any deviation in process or product definition by the supplier requires written APP approval prior to shipment of product.

140.1 FROZEN PLANNING

This purchase order is subject to Frozen Planning and any changes to processes / product must obtain prior approval from APP.

145: FOREIGN OBJECT DAMAGE/DEBRIS (FOD) PREVENTION

Any items that could/would classify as FOD (Foreign Object Debris/Damage) shall not be introduced in the preparation or packaging of product, or parts delivered to APP (i.e., staples, chips, dust, contamination, etc.).
Seller is responsible to implement a program for preventing, detecting and removing foreign objects in accordance with AS9146, NAS 412 or D6-85622. This requirement must be flowed down to all sub-tiers.

150: RIGHT OF INSPECTION & REJECTION

No parts received from processor by APP shall be deemed accepted until APP has had a reasonable time to inspect such items and determine the actual quantity received for any packaged parts. Such inspection and physical count shall be performed at APP facility. Any items which have been discovered to be defective or which fail to conform to the specifications may be rejected upon initial inspection or a later time if the defects contained in the items are not reasonably ascertainable upon initial inspection. Processor shall be liable for any parts lost or damaged by processor and shall reimburse APP for the actual cost to remake damaged, defective or lost parts including shipping and handling costs.

151: APP SOURCE INSPECTION / VERIFICATION AT SUBCONTRACTOR
Upon receipt of this order, notify APP within 3 working days so that appropriate planning for APP or Government Inspection can be accomplished.
Any nonconformance found on APP-inspected articles shall be reported to the APP Quality Department. Corrective action shall be coordinated with the supplier and APP representative.
APP source inspection at the supplier is not to be used by the supplier as evidence of an effective Quality Control system.
APP source inspection at the supplier does not absolve the supplier of the responsibility to provide acceptable product or services
APP source inspection at the supplier does not preclude subsequent rejection.

152: GOVERNMENT SOURCE INSPECTION (GSI)

Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government Inspection can be accomplished.

Any nonconformance found on GSI-inspected articles shall be reported to the Government Representative and APP Purchasing, and corrective action coordinated with the supplier and Government Representative.

200: CURRENT SPECIFICATIONS

It is the supplier’s responsibility to verify all product and material specifications utilized at supplier’s facility are at current revision levels, including but not limited to, Industry Standards, Customer Specifications, Government Specifications, and APP provided drawings and/or data.
Work to be accomplished in performance of this purchase order must be accomplished in accordance with CURRENT AND LATEST REVISION of the process specification stated/requested on purchase order. Exceptions to be made for specific revisions due to Frozen Planning, Customer Requirements or buyer request.

201: LOCKHEED-SPECIFIC REQUIREMENTS

Work to be accomplished in performance of this purchase order is directly related to a Lockheed Martin Aeronautics company purchase order and must be accomplished in accordance with CURRENT AND LATEST REVISION of the process specification stated/requested on purchase order and the requirements of Lockheed Martin Aeronautics company appendix QJ/QCS-001. All requirements of Appendix QX/QJ paragraph 12.a. – f. shall be accomplished. Appendix QX/QJ at http://www.lockheedmartin.com/us/aeronautics/materialmanagement/scm-quality/scm-quality_qualityappendices.html.

202: RAYTHEON-SPECIFIC REQUIREMENTS

Work to be accomplished in performance of this purchase order is directly related to a Raytheon company purchase order and must be accomplished in accordance with CURRENT AND LATEST REVISION of the process specification stated/requested on purchase order.

203: VOUGHT-SPECIFIC REQUIREMENTS
Work to be accomplished in performance of this purchase order is directly related to a Vought Aircraft Industries, Inc. purchase order.

204: AIRBUS-SPECIFIC REQUIREMENTS
This order is in support of an Airbus Program.

205: HAWKER BEECHCRAFT-SPECIFIC REQUIREMENTS
This order is in suppor of a Hawker Beechcraft Program.

206: GOODRICH / UTAS SPECIFIC REQUIREMENTS
Processing to be accomplished in performance of this purchase order is directly related to a Goodrich / UTAS purchase order and must be accomplished in accordance with Document 300 Quality Requirements.

301: COUNTERFEIT PARTS/MATERIALS PREVENTION AND CONTROL

Suppliers shall ensure through their processes and/or a formal program against the receipt of counterfeit parts/materials into their inventory, against their use in manufacturing, and against their being sold to other suppliers. Suppliers processes and/or formal program shall be similar to, and meet the intent of SAE AS6174, Counterfeit Material; Assuring Acquisition of Authentic and Conforming Material and/or AS5553, Counterfeit Electronic Parts; Avoidance, Detection, Mitigation, and Disposition.
Counterfeit work – (a) For the purposes of this clause WORK consists of those parts delivered under this purchase order that are the lowest level of separately identifiable items (e.g., articles, components, goods, and assemblies). “Counterfeit Work” means Work that is or contains items misrepresented as having been designed and/or produced under an approved system or other acceptable method. The term also includes approved Work that has reached a design life limit or has been damaged beyond possible repair, but is altered and misrepresented as acceptable. (b) Supplier shall not deliver Counterfeit Work under this purchase order. (c) Supplier shall only purchase products to be delivered or incorporated as Work directly from the Original Component Manufacturer (OCM)/Original Equipment Manufacturer (OEM), or through an OCM/OEM authorized distributor chain. Work shall not be acquired from independent distributors or brokers unless approved in advance in writing.
(d) Supplier shall immediately notify APP with the pertinent facts if supplier becomes aware of suspects that it has furnished Counterfeit Work. When requested, supplier shall provide OCM/OEM documentation that authenticates traceability of the affected items to the applicable OCM/OEM. (e) This clause applies in addition to any quality provision, specification, statement of work or other provision included in this purchase order addressing the authenticity of Work. To the extent such provisions conflict with this clause, this clause prevails. (f) Supplier shall include paragraphs (a) through (e) and this paragraph (f) of this clause or equivalent provisions in lower tier subcontracts for the delivery of items that will be included in or furnished as work to APP.

Knowingly supplying material deemed or suspected as counterfeit will be considered unethical business practice and would result in a supplier investigation, reporting and possible removal from Savage approval suppliers listing.

302: AGE SENSITIVE MATERIAL
Certificate of Conformance for age (shelf life) sensitive material shall contain the following as a minimum. Date of manufacture, shelf life expiration date and storage conditions to achieve shelf life, if not stated on normal package. Shipments with less than 80% remaining shelf life is not acceptable.

303: MERCURY FREE
Mercury free certification must be provided verifying that all materials delivered against this order do not contain and have not come in contact with the element Mercury (Hg) or Mercury compounds.

304: RAW MATERIAL FOR HANDFORGING STOCK
Cast and Scalped aluminum material ordered in this purchase order must meet the chemistry, processing and quality requirements specified in APPCS-06-01. Any deviation from this specification requires written authorization from APP Quality or APP MRB.

400: CALIBRATION

Providers of Testing or Calibration services must meet the requirements of ANSI/NCSL, Z540-1-1994, ISO 17025:2005 or ISO 10012-1 and standards used must be NIST traceable. Unless stated otherwise, calibration will be per manufacturer’s instructions. Results of the “As Found” condition and “As Left” must be reported as part of the calibration certification, as applicable.

501: EMPLOYEE QUALIFICATION AND AWARENESS
The Supplier’s Quality Management System must ensure that all personnel are aware of their contribution to product or service conformity; their contribution to product safety; the importance of ethical behavior.
Supplier is responsible for maintaining a Quality system that ensures personnel are trained and qualified to perform their manufacturing functions.

601: ITAR
The technical data and information provided by APP to vendor/supplier is governed by the United States International Traffic in Arms Regulations (ITAR). Vendor/supplier is hereby notified that such technical data and information must be used and maintained in strict compliance with the ITAR. Vendor/supplier must implement and follow procedures for ensuring compliance with the ITAR and particularly that access to the technical data and information is limited to United States citizens and foreign nationals who are permanent residents of the United States. If during the performance of the work contracted to it, the vendor/supplier is required to provide the technical data and information, or a part thereof, to a sub-vendor, the vendor/ supplier may do so provided that the sub-vendor is located in the United States and is subjected to the same ITAR obligations concerning technical data and information. Access to the technical data and information by any foreign national who is not a permanent resident of the United States is subject to appropriate approval or authorization from the United States Department of State pursuant to the ITAR. Vendor/supplier shall, upon completion of the work hereunder, ensure that the technical data and information is either returned to APP or destroyed.

Revision History

REV. REASON
04/28/18 New document

Doc. #PA-W100, Rev. 04/28/18   Aluminum Precision Products, Inc.